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Stripe and Peppol

Take card payments on your invoices through your own Stripe account, turn every Stripe payment into an invoice without Stripe's invoicing fee, and send and receive on Peppol in early access.

New15
  • Invoicing
    • Owners and admins can connect one or more Stripe accounts from Settings → Integrations → Stripe, on any workspace, each set to the business that invoices its payments
    • Test-mode accounts connect too, labelled Test, and their payments never produce live invoices
    • Choose card payment on a template, as a business's default, or on a single invoice, and the PDF carries a Pay online link and QR code in place of your bank details
    • Your customer pays on Stripe's checkout page, straight into your Stripe account, and Expensicat takes no cut of the payment
    • When the payment lands, the invoice is marked paid, your customer gets the paid copy by email as a receipt, and your team gets notified
    • Every payment you take in Stripe, through Checkout, Payment Links or a payment form built on Stripe, can become an invoice dated the day it was paid
    • Choose Off, Review or Automatic for each account, and in Review, the default, each payment prepares a draft you issue or skip
    • The invoice total always equals what your customer paid, to the cent, and a payment that can't be invoiced correctly is held with the reason in plain words
    • Invoices from Stripe payments go out on the channel the law requires for that seller and buyer, whether that's a PDF by email, Factur-X or Peppol
    • A full or partial refund in Stripe becomes a credit note for the refunded amount, sent the same way the invoice was
    • Send and receive invoices on Peppol, in early access and switched on per workspace
    • Setup registers your business on the Peppol network, and tells you if your Peppol ID is already registered with another provider instead of failing silently
    • Check a customer's Peppol address from the customer sheet with Verify on Peppol, which asks the network whether they can receive invoices
  • Compliance
    • Invoices use Stripe Tax's rate when Stripe calculated the tax, and otherwise Expensicat works it out from both countries and whether the buyer gave a VAT number
  • Inbox
    • Invoices sent to you on Peppol arrive in your inbox marked Received via Peppol, with a readable PDF and the original file attached
Improvements5
  • Invoicing
    • The shared invoice page is drawn by the same components as the editor, so your customer sees what you built, with line items as cards on a phone and a table when there's room
    • One bar at the bottom of the shared page holds Pay with the amount, download and copy link, and shows how long ago your customer viewed the invoice
    • Credit notes have their own detail view and read as credit notes everywhere, marked Issued instead of Unpaid, with no Mark as paid and no reminders
    • An invoice that was credited says so and links to its credit note, in the invoice list, the details and its history
    • Invoice emails switched to a light design, because Gmail on phones inverted the dark ones and made them hard to read
Fixes1
  • Compliance
    • Invoices to Belgian consumers go out as a PDF by email instead of being refused for lacking a Peppol address, and Polish consumers got the same fix because KSeF also covers businesses only
Read the update

ChatGPT

Connect your ChatGPT account and every subscription invoice lands in your document vault on its own, including the ones for months you were billed before you connected.

New6
  • Inbox
    • Connect your ChatGPT account from Settings → Integrations → ChatGPT, and OpenAI's invoices start arriving on their own
    • Expensicat checks twice a day and files new subscription invoices in your vault, so you never download another one by hand
    • The first check works back through your billing history, so invoices for months you already paid for land in the vault too
    • You get OpenAI's original PDF, the same file you would have downloaded yourself
    • If OpenAI signs you out, checks pause and Expensicat asks whoever connected the account to sign in again
  • Security
    • You sign in to OpenAI yourself in a private browser session that closes itself the moment you're through, and Expensicat keeps the session rather than your password
Read the update

Amazon

Connect your Amazon account and every order invoice lands in your document vault on its own, including the ones for orders you placed before you connected.

New7
  • Inbox
    • Connect your Amazon account from Settings → Integrations → Amazon, and order invoices start arriving on their own
    • Expensicat checks Amazon twice a day and files new order invoices in your vault, so you never download another one by hand
    • The first check backfills your order history, so invoices for past orders land in the vault too
    • Expensicat covers Amazon stores in 23 countries, including the US, UK, Germany, Japan, and Australia
    • Connect several stores and keep each one private to the person who set it up, or share it with the team
    • If Amazon signs you out, that store's checks pause and Expensicat asks whoever connected it to sign in again
  • Security
    • You sign in to Amazon yourself in a private browser session that closes itself the moment you're through, and Expensicat keeps the session rather than your password
Read the update

Instant Navigations

Reconciling is a back and forth job, inbox to transaction and back again, over and over. Every one of those hops used to cost you a wait at both ends. Now the page is on screen when you click it and only the numbers arrive late.

Improvements7
  • Workspace
    • The page is on screen when you click it. Working down the inbox, or going from a receipt to its transaction and back, no longer costs you a wait at every hop.
    • Search and filters are ready before the table is, so you can type the vendor you came to find instead of waiting for a full list you were about to narrow anyway.
    • Going back no longer rebuilds the page. You land where you were scrolled to, with anything you had typed still typed.
    • The loading state is the shape of the real table now, so rows appear in place instead of the page resizing under your cursor as they land.
  • Banking
    • You can remove a bank connection. There was no way to before, so an account you had stopped using kept syncing and kept emailing you to renew it.
    • Removing every account under a connection used to hide it from you while it carried on syncing and sending renewal reminders in the background. It now stays on screen until you remove it.
  • Reconciliation
    • Receipts match when the vendor bills under a name your statement doesn't use, like a Meta invoice against a FACEBK charge. Those were the ones landing back on your desk by hand every month.
Fixes3
  • Invoicing
    • Share links in invoice, credit note, and quote emails open again, including the ones already sitting in your customers' inboxes.
  • Inbox
    • File uploads work again.
  • Banking
    • A newly connected account no longer shows as imported until you reload.
Read the update

Invoices That Arrive

E-invoicing is now switched on per business, drafts get checked before an invoice number is spent, and invoices go out by email with the compliant file attached.

Improvements6
  • Compliance
    • E-invoicing is switched on from Settings, under Integrations, one business at a time. Turn it on for the businesses that need it and everything follows from that one place.
    • Issuing validates the invoice before it spends a number, so a missing customer, an empty line, or a field a tax authority would reject comes back to you while it's still a draft.
  • Invoicing
    • Open any invoice and its whole history is there. Created, issued, sent, reminder sent, viewed, and paid, each with who or what did it and when, in your time zone.
    • Sending delivers the invoice by email with the compliant file attached.
    • Credit notes travel the same way as invoices, with the same tracking.
    • Reminders are part of the same send history, so what you see on the invoice is exactly what went out.
API5
  • Invoicing
    • Send an invoice or credit note over the API and get the delivery outcome back.
    • Ask how an invoice would be delivered before you send it.
    • List an invoice's transmissions and where each one stands.
  • Compliance
    • Set the electronic address a business receives on, and create, update, or deactivate its tax registrations, over the API.
    • Set customer routing over the API, including their electronic address, country specifics like an Italian recipient code or PEC address and a German Leitweg-ID, and a preferred delivery channel.
Read the update

Expensicat Agents

Expensicat now works your books in the background: categorizing transactions, matching receipts, chasing what's missing, and asking you a one-tap question when something genuinely needs your judgment. Every decision explained, everything undoable.

New8
  • Banking
    • Expensicat categorizes synced transactions and matches receipts and invoices to bank transactions in the background, with the reasoning attached to every suggestion.
    • Expensicat watches your recurring vendors and flags duplicate charges and price creep, with the evidence, before they quietly add up.
  • Assistant
    • When something genuinely needs your judgment, Expensicat asks a one-tap question like "Is this €17.44 Resend charge business infrastructure?" in the app or on WhatsApp.
    • Everything Expensicat does is recorded on the transaction itself with its reasoning, and anything applied can be undone in one tap.
    • Your corrections become policy. Fix a category three times and it becomes a rule; answer a question once and Expensicat remembers.
  • Inbox
    • Missing receipts get chased for you. High-value expenses get a same-day nudge, the rest are batched politely; reply with a photo on WhatsApp and it's filed, matched, and confirmed.
  • Compliance
    • For Italian flat-rate (forfettario) businesses, Expensicat keeps a running "set aside this much" estimate as income lands, and warns as you approach the €85k ceiling.
  • Reconciliation
    • Suggestions surface as pills on transactions, a Suggested filter with batch approve, and the review queue on your homepage.
Improvements2
  • Reconciliation
    • Ambiguous matches now come to you as suggestions with reasoning instead of being silently auto-matched. The wrong-match class that eroded trust is gone.
  • Inbox
    • Per-entry match notifications are replaced by a single digest when Expensicat finishes a pass. One summary instead of a ping per receipt.
Read the update

Customer Portal

Give every client a branded, password-free portal where they can see your details, their invoices, exactly what they owe, and, for subscription billing, their plan and live usage.

New4
  • Invoicing
    • Every customer gets their own branded portal with your logo and name, their invoices, and exactly what they owe, all in one place.
    • Customers sign in with a one-time code emailed to them, so there's no password to create and no account to manage.
    • Customers see every invoice with its status and amount, plus a running "amount due" that stays correct across currencies.
    • For subscription and usage-based billing, customers see their current plan, upcoming charge, and live usage right in the portal.
Improvements2
  • Invoicing
    • Open any customer's portal in one click from their action menu, or share the link and let them sign themselves in.
  • Security
    • Every portal session is scoped to one customer and one portal link, so a client only ever sees their own account.
Read the update

Trustworthy Matching

Inbox matching stops suggesting lookalike charges. When the right transaction is already matched to another receipt, Expensicat recognizes the one you're looking at is covered, ranks close calls more accurately, and stays quiet when nothing is a confident fit.

New1
  • Reconciliation
    • A receipt that lines up with a transaction already matched to another receipt now shows as "already covered", so there's no misleading suggestion to act on.
Improvements3
  • Reconciliation
    • When the right transaction is already matched to another receipt, Expensicat no longer falls back to a lookalike charge from a different vendor that happened to be a similar amount around the same date.
    • A sharper ranking step floats the genuinely correct transaction to the top when several charges look close on amount and date.
    • When nothing is a confident fit, you'll see no suggestion at all, so every match Expensicat does surface is worth a look.
Read the update

Smarter Categories

See exactly where your money goes. There's now a category for almost everything you spend on, Cat sorts new transactions into them for you, and the totals you hand your accountant finally add up.

New4
  • Banking
    • There's now a ready-made category for almost everything you spend on, including software, travel, meals, contractors, and taxes, grouped so the right one is easy to find.
    • Stay broad or get specific. "Travel" sits under "Travel & Entertainment," so you can keep things simple or go detailed without scrolling a giant list.
    • Money you move between your own accounts no longer counts as a business expense, so your spending totals reflect what you actually spent.
  • Compliance
    • Tax payments like VAT and sales tax are recognized for what they are, so the right treatment is already attached when it's time to file.
Improvements4
  • Banking
    • Cat sorts new bank transactions into the right category for you. You just glance and confirm, and it learns when you change one.
    • Filter your transactions by a whole group or zoom into a single category.
    • Add your own categories, tuck them under any group, and rename or recolor anything.
    • Everything you'd already categorized carried over on its own, with no re-tagging and nothing lost.
Read the update

Stacking Panels

Open anything without losing your place. Side panels now stack into a trail you can step back through, so you can drill into a customer while invoicing and land right back where you were.

New2
  • Workspace
    • Side panels now stack instead of replacing each other. Open a customer while editing an invoice and it slides on top, with a breadcrumb showing how you got there.
    • Creating something no longer closes what you were doing. New customers, projects, and invoices open in the same stack, so you finish and land right back where you left off.
Improvements3
  • Workspace
    • Every panel shows a breadcrumb of your trail. Click any step to jump straight back to it.
    • Closing a panel returns you to the one underneath, and the browser back button steps back through your trail.
    • Panels load the moment you open them and quietly preload as you hover, so they appear instantly without weighing down the rest of the app.
Read the update